This website – https://hospicecoffee.wpengine.com/ is the campaign website of Together for Hospice (‘we’, ‘us, ‘our’). We take our responsibility to protect your data seriously.
Who are we?
Together for Hospice is the national fundraising body for Specialist Hospice and Palliative Care providers in Ireland, including both in-patient and community services.
Details of our organisational and governance structure can be found here: https://www.togetherforhospice.ie/about/
Who is the Data Controller ?
We administer the Hospice Coffee Morning Campaign on behalf of the participating hospices within Ireland. This means we process your registration for the Coffee Morning and communicate those details to your chosen hospice for processing of your registration, your coffee order and your donation.
Together for Hospice are therefore the data processor of your data as we are conducting the campaign on behalf of the participating hospice, who is the data controller.
A full list of the participating hospices can be found here https://hospicecoffee.wpengine.com/donate/
The participating hospice(data controller) will contact you for further administration of your registration and to ask for consent for future marketing.
Data Protection Queries – Contact Details
Your chosen hospice is the data controller of your data and will answer queries on your data. Please contact them directly. Contact details of the participating hospices can be found here https://hospicecoffee.wpengine.com/donate/
If you wish to contact our Data Protection Manager in relation to our processing of your personal data, you can do so by e-mailing firstname.lastname@example.org
Please note that we only hold your data for a limited period (see Data Retention section). After which we have no access to your data.
Introduction to Data Processing
We will not collect any personal information about you on this website without your clear knowledge and permission. Any personal information which you volunteer to us will be treated strictly in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Acts 1988-2018. Where data is submitted it will be used for the stated purpose and any reasonably incidental purposes only.
We do not sell or distribute your personal information to third parties for purposes of allowing them to market products and services to you.
Communicating via the internet and sending information to you by other means necessarily involves your personal information passing through or being handled by third-parties.
What Information do we collect?
- For general web-browsing certain statistical information is available to us via our internet service provider. This information may include the IP and logical address of the server you are using, the top level domain name from which you access the internet (for example .ie, .com, etc.), the type of browser you are using, the date and time you access our site and the internet address linking to our site. We may also use temporary “session” cookies which enable a visitor’s web browser to remember which pages on this website have already been visited.
- If you register by phone for the Hospice Coffee money by calling 1890 998 995, we will require your name, phone number, email and postal address.
- When you register for the coffee morning, we will require your name, phone number, email address and postal address.
- You have an opportunity to send us information via this website. You may also choose to provide us with personal data (e.g. name, e-mail, postal address or other contact details) in an e-mail message to the address listed on our site – email@example.com. We use all of these details solely for the purpose for which you provided them.
The purpose of collecting information
- Website functionality – we analyse website users’ pattern of use to help us to improve, administer and diagnose problems with our server and website.
- Complaint handling – we may use the data you provide to us via our contact form or email address.
- Processing your registration – if you kindly register to us we will use the information you provide to administer your registration and pass the details to your chosen hospice for further processing.
- Responding to your query – you may provide us with personal data through our email address while seeking information about volunteering, fundraising or our services.
Legal basis for processing
We process the personal data we gather through our website under the following lawful basis:
- Consent: For processing activities for which we rely on consent as a basis for processing, you have the right to withdraw that consent at any time.
- Contract: We may process the data where it is necessary for the performance of a contract to which you are subject.
- Statutory: Some processing activities are required by law e.g. Revenue reporting.
Under data protection law, data subjects have certain rights. Subject to certain restrictions, which are set out below, you can exercise these rights in relation to your personal data we process.
- The right to be informed about the processing of your personal data
- The right to access your personal data
- The right to rectification of your personal data
- The right to erasure of your personal data
- The right to data portability
- The right to object to processing of your personal data
- The right to restrict processing of your personal data
- Rights in relation to automated decision making, including profiling.
- You have the right to complain to the Irish Data Protection Commission (www.dataprotection.ie) and to seek compensation through the courts.
We reserve the right to request you to provide additional information in order to enable us to identify your personal data and/or to verify your identity.
Restriction of data subject rights in certain circumstances
Article 23 of the GDPR allows for data subject rights to be restricted in certain circumstances. In addition, the 2018 Act contains certain provisions dealing with the restriction of rights of data subjects, in particular Sections 59, 60 and 61, which give further effect to the provisions of Article 23. Further information can be found here.
With whom do we share your personal data?
We do not share your personal data with third parties other than those set out in this policy. We may share your information in the following circumstances:
- Business Transfer: Where some or all of our charity and/or its assets may potentially be or have been acquired, we may need to transfer your personal information to the new or prospective owners.
- Revenue: to claim tax back.
- Other: We will share your information with a third party other than a service provider where you have given your consent for us to do so.
Where do we store your personal data?
We store personal data on servers located inside the European Economic Area. However, in certain cases it may be necessary for us to transfer certain information to servers located outside of the EU. It is important to be aware that the privacy protections in certain jurisdictions may not be equivalent to those in Europe but we will only transfer your information outside the EEA where permitted by law and ensuring that it is subject to appropriate protections. Please note we do not rely on Privacy Shield for any international transfers.
Data Retention & Security
Together for Hospice retain the data for a very limited period (max 4 months) as all data is passed to the Data Controller (participating hospice) for further administration and processing of your donation.
We employ organisational and technical measures to safeguard your data including: website backups, password protection, encryption and data processor contracts.
We take our security responsibilities seriously, employing the most appropriate physical and technical measures. We review our security policy regularly.
Governing Law and Jurisdiction
This legal policy and all issues regarding this website are governed exclusively by Irish law and are subject to the exclusive jurisdiction of the Irish courts.
If you have any questions about this policy, our practices relating to the website or your dealing with the website you can contact us firstname.lastname@example.org
Changes to this policy
Cookies are small files containing specific information that may be placed on your device when you use a website. Cookies help us to remember your preferences and to tailor our digital content according to your interests. Below is some terminology used to explain cookies.
First Party Cookies
These are cookies that are set and read by our own website. They store information such as your preferences, usage, login credentials and items in your shopping cart.
Third Party Cookies
Cookies set by another domain which are read by the code on our website. These cookies track your internet use across a number of sites and can be used to profile you for advertising networks.
These are cookies which are only related to a single session (a single visit to our website) and are automatically deleted when you close your web browser – these are typically considered as necessary for our website to function.
These cookies remain on your device after you’ve finished your session.
Other cookies (such as tracking cookies or authentication cookies) are often saved for an extended period of time from days to years, known as persistent cookies.
Cookies which are required for our website to work e.g. cookies for load balancers, login, cookies acceptance etc.
Advertising cookies are used to monitor your internet usage and target ads which are more relevant to you. These are mainly third-party cookies from advertiser networks.
These cookies are set by our analytics providers and allow us to record certain information about you, such as the pages you visit on our website, how many times you visit our website, and links you might click on. These cookies may also capture your geographical location; your IP address; what type of device you are using and various information about the device. This information can be used to create a unique fingerprint to help further identify you on other websites you might visit and can be used to create a profile of your online activities and interests.
Cookies on our site
We use a range of technologies on our website www.hospicecoffeemorning.ie, some of which are controlled by us (first party) and some are controlled by other organisations (third party).
These technologies include (but are not limited to) cookies, scripts, fonts and images; some of which are considered as necessary for us to be able to deliver the web site to you and others which we use to enhance our understanding of how you use our web site; to assist in our marketing activities and other purposes explained below.
Under European law we are required to obtain your consent for any use of these technologies which are not considered as necessary, as well as provide you with clear information as to what these technologies do; and the third parties we work with. Our cookie consent management tool (Cookiebot) manages your consent for these non necessary technologies
The cookies we use
|Name of the Cookie||Host||Purpose||First/Third Party||Persistent/Session|
|_gid||TFH||Google Analytics – Track what pages you visit, how long you are on the site, how you got here and what you click on.||First Party||Persistent|
|inbound_original_referral||TFH||Registers a unique ID that identifies the user’s device during return visits. Used for conversion tracking and to measure the efficacy of online ads.||First Party||Persistent|
|inbound_original_site||TFH||The cookie is used if the visitor has filled in personal information on a formula. This information will be filled in automatically on other formulas. This process is used to optimize visitor experience.||First Party||Session|
|wp_lead_uid||TFH||he cookie is used if the visitor has filled in personal information on a formula. This information will be filled in automatically on other formulas. This process is used to optimize visitor experience.||First Party||Session|
|Name of the Cookie||Host||Purpose||First/Third Party||Persistent/Session|
|_fbp||Facebook use this to track which websites you visit for the purpose of delivering behavioral advertising.||Third Party||Persistent|
|_fr||Helps deliver advertising to visitors who have already visited the site while they are on facebook or another platform powered by it||Third Party||Persistent|
|IDE||Doubleclick||Helps show relevant advertising||Third Party||Persistent|
|_gcl_au||Google Tag Manager||To store and track conversations||Third Party||Persistent|
|GPS||Youtube.com||Collects data through videos embedded on our website in order to target advertising||Third Party||Persistent|
|YSC||Youtube.com||Track views of embedded videos.||Third Party||Persistent|
|Visitor_Info1_Live||Youtube.com||Unique identifier to track video views||Third Party||Persistent|
|R collect||This cookie is used to send data to Google Analytics about the visitor’s device and behaviour. It tracks the visitor across devices and marketing channels.||Third Party||Persistent|
|WordPress||Gathers information for our own, first party analytics tool about how our services are used. A collection of internal metrics for user activity, used to improve user experience||Third Party||Persistent|
|Name of the Cookie||Host||Purpose||First/Third Party||Persistent/Session|
|Cookie Consent||Cookiebot||Stores the user’s cookie consent state for the current domain||Third Party||Persistent|
|Oracle||Registers a unique ID that identifies the user’s device upon return visits. Used for auto-populating forms and to validate if a certain contact is registered to an email group.||Third Party||Persistent|
No. You can use the consent management tool (Cookiebot) when you visit our site for the first time or you can set your browser settings to reject cookies. These settings are usually found in the “options” or “preferences” menu of your web browser. You can find more details about how to control cookies here. Alternatively, you can use the “Help” option in your web browser get more details. Some of the features of our website may not work or will be curtailed from working effectively without cookies. As a result, changing your browser settings to reject cookies may have a negative impact on your ability to use our website.
Managing cookies in your browser
Most browsers will allow you to see what cookies you have and delete them on an individual basis, block third party cookies, block cookies from particular sites, block all cookies from being set and delete all cookies when you close your browser. To find out how to block cookies, see the ‘Help’ menu on your browser. Please note that if you turn off cookies or change your settings you can browse our site anonymously but certain pages and functions may not work for you. You should be aware that any preferences will be lost if you delete cookies.
Usage of Google Analytics
This document was prepared in association with Ambit Compliance.